Business process modelling in ERP systems

Defining your requirements to business process modelling and setup in the ERP system is of key importance for the efficient implementation.

Companies specify requirements using business terms while developers “translate” them in the system’s language. It is objectively possible for divergent meaning to be given and that to be found out at a quite late stage of the project. 

One of the most difficult and milestone decisions to the project success is finding the borderline between defining processes as they are before the implementation and the change in processes themselves in order to utilise the best practices and capacities of the system.

Among other, a very important point in specifying the requirements to the system is the Gaap-fit analysis, which has to determine correctly the balance between:

• the need of changes (enhancement) to the system in order to achieve identity with the existing practice for business process accounting management, and
• effective changes (reengineering) of the accounts to allow for implementation of the standard functionality and the ERP system best practice models.

Decision-making on additional developments is critical to the implementation success, the project budget, future maintenance of the system and migration to new versions. We aim at minimising such developments, the effect of which can be achieved through a standard functionality of the ERP system applicable in the particular case.

In connection with the above, our services cover:

• Following thorough examination of current business processes, we are in a position to offer highly professional assistance in identifying the optimal approach to their modelling in the system
• Organising the preparation of a formalised and uniform description of business processes in a manner ensuring efficient automation in the system
• Assistance to your teams in filling out standard questionnaires for the relevant system as may be furnished by the developers
• Participation in working meetings whereat requirements towards the developers are defined
• Check and control as to whether the requirements set by you have been properly “reproduced” and recorded in the documents describing the future model in the system (Blueprints)
• Assistance in preparation of data for prototyping the system
• Assistance in preparation of data for migration of lists and balances in the format required by the system
• Review of the set-up prototype for compliance with the requirements defined by the business process owners
• Support to your teams in preparing data and actual performance of functional and integration tests in the system

We are of the understanding that an implementation is successful just and only if the ERP system produces the needed statements, reports, analyses and data for taking operational and management decisions at all organizational levels. Our major advantage is the capability of assisting you at a very early stage of the project to provide for the proper integration of the implemented functionality so that the result of business process setups in the ERP system be expressed as anticipated in the financial and management accounts at an analytical and summarized level.